Services / Corporate Events, Miami
Corporate and executive events in Miami.
Executive summits, incentive trips, client dinners, offsites, and sponsorship hospitality - produced across Miami-Dade and Broward by people who ran these programs from the client side first. Send us the date and the headcount and you get an agenda direction and a costed production plan, with no pitch fee.
Looking for brand activations instead? See experiential marketing in Miami, or our national executive events and sponsorships practice.
- Wynwood by appointment, producing Miami-Dade and Broward
- 8 to 12 weeks is comfortable, faster when needed
- 20 to 1,000 guests, single night or multi-day
- English, Spanish, or both
We reply within one business day with next steps. No pitch fee, and nothing is committed until you approve the costed plan.
01
Executive Summits & Leadership Offsites
Multi-day programs where the agenda, the room, and the downtime are designed together - so senior people leave aligned, not just fed.
Deliverables
Agenda & experience architecture
We design the full shape of the event: what happens when, how each session flows into the next, and how the schedule supports your goals.
Venue, hotel & transport logistics
Venue, room blocks, and guest transport coordinated as one logistics plan.
Speaker and facilitation support
We brief, coach, and support speakers and facilitators so every session delivers.
Content, staging & AV production
The main-stage package: presentations, stage design, lighting, sound, and video produced and run by our team.
Post-event reporting
A clear report after the event: attendance, engagement, media, and results against the goals we set.
02
Incentive Trips & VIP Hospitality
Reward programs that feel earned, not generic - marina and yacht hospitality, private venues, and itineraries that make the trip worth the flight to Miami.
Deliverables
Itinerary & experience design
The full guest itinerary designed hour by hour, balancing programmed time with breathing room.
Marina, yacht & venue hospitality
Yacht and marina-based hospitality programs, with charters, berthing, catering, and guest logistics handled.
Transport and concierge management
All guest transport and concierge requests managed through one team, from airport pickup to departure.
Talent and entertainment curation
Entertainment selected and booked to fit the audience and tone, with all logistics managed.
Guest communications in EN and ES
Invitations, reminders, and day-of updates written natively in English and Spanish.
03
Client Dinners & Advisory Boards
Small, high-intent rooms where the guest list, the seating, and the conversation are the product.
Deliverables
Guest list strategy & invitations
We build the target guest list around your objectives and manage invitations, RSVPs, and follow-up.
Private venue & menu curation
Hand-picked private venues with menus designed around your guests, from chef's tables to buyouts.
Seating and conversation design
Deliberate seating plans and formats that spark the conversations you want between the right people.
Host briefing packs
Preparation documents for your hosts and executives: who is attending, talking points, and objectives for each conversation.
Follow-up and pipeline handoff
Leads and commitments from the event are organized and handed to your sales team with context and next steps.
04
Sales Kickoffs & Conferences
Company moments that carry a message, not just a schedule - built to land the strategy and hold attention past the first session.
Deliverables
Narrative & run-of-show
The story arc of the event translated into a minute-by-minute run of show the whole crew works from.
Staging, AV & show calling
Staging and AV production with a professional show caller running every cue on event day.
Breakouts and workshop design
Smaller working sessions designed with clear exercises and outcomes, not just a smaller version of the main stage.
Video, motion & presentation support
Video, motion graphics, and presentation materials produced for the program and its speakers.
Attendee comms & registration
We run invitations, registration, reminders, and day-of updates so every guest knows where to be and what to expect.
Ways to work with us
Pick the scope you need, not the one we prefer to sell.
Most Miami clients start in one of three places. Tell us which sounds like you and we will price only that.
Full program
We own it end to end: objective and agenda, venue and hotels, F&B, production and AV, attendee logistics, onsite direction, content, and the post-event report.
Best if
You have a date and a budget and no internal team to run it.
Brief a full programProduction only
Your team owns the agenda and the message. We handle venue, vendors, AV and staging, run of show, crew, and show calling so the day holds up.
Best if
You have the content but need Miami execution and vendors you can trust.
Get production supportStrategy and agenda only
A paid working engagement: objective, audience, agenda architecture, experience design, venue direction, and a budget framework you can hand to any producer.
Best if
You want the thinking and the plan, and will execute in house.
Book a strategy engagementName the gap
One role or the whole program, we fill what's missing.
Not every brief needs a full scope. Sometimes it's a field manager to run the day, a content capture crew so nothing is missed, or vendor coordination while your own agency keeps creative. We quote only the gap you need filled, then work alongside your team, your agency, your venue, and your other partners without changing who owns what.
Tell us what's missingField manager
One senior owner on the floor: run of show, crew, vendors, and the calls that can't wait for an email reply.
Content capture
Photo, video, and same-day edits so the program is still producing assets after the room clears.
Vendor coordination
Venue, AV, catering, and build partners held to one timeline, with you copied rather than buried.
Support beside your agency
We slot in next to your creative or media agency, work to your brief and brand rules, and report to your stakeholders.
Onsite staffing and show calling
Registration, hosts, brand reps, and technical direction, briefed and managed by someone accountable.
Permits, venue, and labor
The unglamorous work that turns a date in the calendar into a buildable plan.
Why Eterna in Miami
Executive programs built for what happens after.
Bilingual by default
Miami is the gateway between U.S. and Latin American business. We run attendee communications, hosting, and talent in English, Spanish, or both.
Client-side judgment
Our founder ran global brand and executive programs at PepsiCo before starting Eterna. We scope like the people who used to sign the invoice.
Senior people on the floor
The team that pitched the program is the team calling the show - no handoff to juniors after the kickoff.
Multi-market ready
Run the same program in New York, Dallas, Chicago, Denver, Los Angeles, Toronto, or Buenos Aires with the same standard.
What's included
Everything a Miami corporate event needs, under one scope.
Take the whole program or the parts you're missing - we'll plug into your team where it helps most.
Strategy & agenda
- Objective and audience definition
- Program narrative and content flow
- Run-of-show and rehearsal plan
Venue & hospitality
- Venue and hotel sourcing
- F&B and menu curation
- Room design, branding, and dressing
Production & AV
- Staging, lighting, and sound
- Presentation and video content
- Show calling and technical direction
Attendee experience
- Registration and RSVP management
- Travel, transport, and concierge
- Gifting and onsite check-in
Talent & speakers
- Speaker sourcing and briefing
- Facilitation and moderation
- Entertainment and talent curation
Measurement
- Metrics agreed pre-build
- Attendance, engagement, and pipeline signals
- Post-program report and recommendations
How we work
A five-step process, from brief to reporting.
01
Objective & audience
Who is in the room, what they need to believe or decide by the end, and what business result the event is accountable for.
02
Agenda & experience design
Programming, content flow, hospitality, and the moments between sessions - designed as one experience rather than a schedule.
03
Scope, budget & timeline
Venue and hotel path, F&B, production and AV, staffing, and the measurement framework we'll report against.
04
Production & delivery
Vendor management, rehearsals, attendee logistics, onsite direction, and show calling through every session.
05
Content & reporting
Capture and edits for internal and external use, plus a post-program report against the metrics agreed in step three.
Have a date in Miami? Get a plan before you commit budget.
Share the date, headcount, and rough budget range. You get an agenda direction, venue options, and a costed production plan, at no charge.
Holiday season
Corporate holiday parties in Miami
December is Miami's best weather, and it overlaps with Art Basel, so venues and vendors fill fast. We plan corporate holiday parties and client events in Brickell, Wynwood, Miami Beach, and on the water, designed for outdoor nights in the middle of winter.
Waterfront and yacht parties
Biscayne Bay charters and marina venues for teams and clients.
Wynwood art-led nights
Gallery and mural settings with live music and Latin-inspired menus.
Rooftop celebrations
Brickell and South Beach rooftops for open-air holiday parties.
Booking tip: Plan around Art Basel week in early December, when Miami venues and hotels are at their busiest.
Related work & services
Programs we've built elsewhere, ready for this market.
Case study
OUTFRONT at Cannes Lions
A private executive hospitality program on Yacht Hana.
Case study
J Balvin × Pepsi
Music, talent, and culture turned into a global brand platform.
Service
Executive Events & Sponsorships
The national practice behind our Miami corporate work.
Market
Experiential Marketing in Miami
Activations, pop-ups, and Art Week programs in the Miami market.
Market
Corporate Events in New York
The same executive programs produced in Manhattan.
Contact
Talk to the team
About your Miami program, or a call wherever you are.
Questions
Working with us on Miami corporate events.
- What kind of corporate events do you produce in Miami?
- Executive summits and leadership offsites, incentive trips, client and prospect dinners, advisory boards, sales kickoffs, customer conferences, awards nights, and sponsorship hospitality around Miami's sports, art, and music calendar.
- Do you have a Miami presence?
- Yes - we meet by appointment in Wynwood and produce across Miami-Dade and Broward, from Brickell hotel ballrooms to Wynwood and Design District private venues, Miami Beach properties, and marina and yacht hospitality programs.
- What does a corporate or executive event in Miami cost?
- It depends on headcount, venue, production level, food and beverage, and how many days you're programming. A 30-person client dinner and a 400-person summit with staging and content are very different numbers. We scope the agenda and production plan first, then come back with a costed plan before anything is committed.
- Which Miami venues do you use for executive programs?
- Brickell and Downtown hotel ballrooms and private dining rooms, Wynwood and Design District event spaces, Miami Beach and Surfside properties, and marina and yacht hospitality for incentive and VIP programs. Venue selection is scoped against the agenda, not just availability.
- Can you handle attendee logistics and communications?
- Yes - registration and RSVP, hotel blocks, ground transport, guest communications and concierge, dietary and accessibility needs, gifting, and onsite check-in are all part of the scope when you want them. We work in English, Spanish, or both.
- How far in advance should we book?
- Eight to twelve weeks is comfortable for a single-night dinner or client event. Incentive trips and multi-day summits need a quarter or more, and Miami's peak winter season - plus Art Week and Music Week windows - books earliest. Tell us the date and we'll be honest about what's achievable.
- How do you measure a corporate event?
- We agree the metrics up front: attendance and attendance quality, meeting and pipeline signals from client events, content produced, satisfaction scores, and follow-through after the event. Reporting is part of the scope.
- Do you plan corporate holiday parties in Miami?
- Yes. Eterna plans corporate holiday parties in Miami, including waterfront venues, yacht charters, Wynwood and Brickell spaces, and schedules around Art Basel week so you get the venue you want.
Start a Miami program
Tell us the date, the headcount, and the budget range.
Two minutes to fill in. You get a reply within one business day, and if we are not the right fit for your program we will tell you and point you somewhere better.
01
You send the brief
Date, headcount, city or venue, budget range, and what the event has to achieve. Rough numbers are fine.
02
We reply in one business day
A short read on the program, what we would do differently, and a 30 minute call if it looks like a fit.
03
You get a costed plan
Agenda direction, venue path, and a production plan with a budget. Nothing is committed until you approve it.
Prefer to talk first? Call +1 720 619 9333 or email hello@eternaconcepts.com.
Project inquiry
~60 seconds · reply in 1 business day
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